My DIY Wedding Planning Binder

In order to get organized before we get really into planning our wedding, I decided to create a binder. This way we could really organize and consolidate all of our research, contracts, documents, notes etc. After doing some research, I finally had an idea of what to include and how to do it. Gloriajoy’s blog post from 2013 helped me the most.

What I made sure I had:

All the links are either the item I actually purchased or a comparable one.

Tabs & Organizing

Kass and I have decided to do a very small, intimate ceremony at Walt Disney World and then do a separate reception/dinner a few months later for all the guests from up north and around the country we would have loved to invite but for various reasons can’t. This has significantly influenced how I organized this binder. I can’t break it up in a traditional method because we’re essentially having two events! So it made much more sense to divide it up by event rather than item. So here are my major tabs:

  1. Budget
  2. Calendar
  3. Disney
  4. New England Reception
  5. Honeymoon
  6. Thank Yous
  7. Registry
  8. Miscellaneous

I color coded everything as well in order to attempt to keep everything organized. I more or less used our wedding colors (Purple, Yellow/Gold, Grey) but used green and blue to complement and divide appropriately.
Budget – Green
Calendar – Yellow
Disney – Purple
New England Reception – Blue
Honeymoon – Yellow
Thank Yous –  Purple
Registry – Blue
Miscellaneous – Grey

Gloriajoy’s blog post inspired me to create my own tabs rather than using store bought. So, my (ambitious) game plan:

  • Watercolor each card stock page my desired color
    • Have some fun with it
    • Don’t get the page too wet. Since these are card stock rather than water color paper, the pages will start to deteriorate if you’re not careful
    • Tape the pages down keep as flat as possible (and go back over the corners after the rest of the page has dried)
    • Watercolor an extra page in small swatches (one page, multiple colors/patterns) for the tab circles that you’ll make later
    • Truth be told: this took me a while. I had to experiment to figure out what colors and patters I liked, and then if something messed up while printing I had to do it all over again! Instead of water coloring, if that’s not your thing, go to the craft store and get fun patterned scrapbook paper/card stock. Your binder, your choice!
  • Run the page through your computer printer to label (I found that easier rather than using my Sillhouette Cameo for this part)
    • Be careful. The watercolored paper is no longer completelu 100% flat so the printer left some ink residue along the bottom edge of the page
    • If you don’t want to run the paper through the printer (or it’s being a pain in the tuchas, get clear labels and print/sharpie your text onto them)
  • Laminate the full page following the directions of the laminating pages/box
  • Design and create circle tabs in your Silhouette Cameo or Cricut Explorer (or by hand if you don’t have either of these machines)
    • Create 2 circles, one inside the other. Text only in top half/third
      • Mine were 2 inches wide for the outer circle. The inner circle was just small enough to have an an exterior boarder in the solid card stock color that matched
    • Use the gel pens (or sketch pens) to write out the text of your circle tab on the color swatched card stock.
      • To make the text attach smoothly, once you’re settled with it, weld it! That way the pen will glide over each letter, connecting them, with a seamless transition
    • Heres what my tab circles looked like on the computer before printing themBinder Tab Dividers.jpg
    • Use the blade tool to cut out the inner circle on this same page
    • Use the blade tool on a solid, matching color to cut out the outer circle
  • Glue the two circles together
  • Once all the circles are done, laminate them on one page with enough space to cut out between them
  • Cut out each individual tab circle
  • Space them out on each page before hot gluing down to make sure they are spaced evenly and not overlapping and are about the same height/depth within the binder
  • Hot glue down to the full laminated page
  • Hole punch and add to binder

The fonts I used were:
Waltograph for the Disney Font
SNF Sunday for everything else

So here’s an example of what mine looked like when complete:

IMG_20170206_131619.jpg

Within each tab, I added some sheet protectors for future documents. Under the Disney and New England Reception tabs I included the business card sheet protectors as well. Any spare/remaining pages are kept under the Miscellaneous tab.

Documents & Stationary

Budget
So I made a budget tracker (in green of course) to keep track of all our spending. In my personal copy I have each category labeled as “Disney Event,” “New England Reception,” “Honeymoon,” and “Other.” The copy I have uploaded for you all is a bit more universal, but still by event rather than item. Whether you choose to use this for yourself or use it as the basis for your own budget tracker I hope it is useful to you.
Budget

I have also created a “running total” spreadsheet to track how much I’ve spent in total so far on everything. This way I can track it chronologically, sort by event or category subtype.
Running Total Excel Spreadsheet

The fonts I used were:
SNF Sunday for the front page header & for the headers on the documents below
SW Par-tay Thyme for the internal headers of the budget tracker
Chocolate Covered Raindrops for the tables & main text of the documents below

Calendar
I really wanted an undated calendar because my wedding planning and events will span over more than one year. So I created this for us to use. Feel free to print out onto your favorite card stock or craft paper.
Calendar

Invitation Tracker
To track my invitations, I used the “Wedding Invite Tracker” template from Microsoft Excel. Technically I’m using two of them (one for each event) and color coded them to match the binder. I found it the most simple and convenient way to keep track of whom we wanted to invite, when things are mail, addresses/contact information etc.

Planning Timeline
I combined and modified several timelines I found on Pinterest in order to develop two personalized timelines, one for the Disney Ceremony weekend and one for the New England reception. I found it easier to create my own and use the ones I found online as guidelines and reference points.

Additional Stationary
Thank Yous
Questions & Notes

 

Hope this was helpful. For more wedding related ideas, check out my board. Don’t forget to follow along here for more stories and tales as Kass and I try to plan our wedding!

Shabbat Shalom

Fridge Purge! And Organizing Said Fridge

My boyfriend and I had a history of forgetting what we have in the fridge and then letting things go bad because we forgot it was there. So, today we purged our fridge of everything that was going bad and stocked up on a bunch of stuff at BJs. In order to keep track of what’s in the fridge to prevent waste, we bought a set of acrylic sheets from Home Depot.

LIFE HACK: Acrylic is usually cheaper than it’s equivalent sized white board. So we put two pieces up using little pieces of 3M Command Strips, one was 8″x10″, for our freezer list, and the other was 11″x14″ which we use to keep track of what’s in the fridge.

Just because I was in a rush, basically everything is written in black. We plan on developing a color system at some point so that we can just visually tell what is in there categorically. Like green for vegetables, red for meat, yellow for dairy etc. Haven’t made it that far but it’s a good start.

Maybe this can help you too!

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